If you are using the locally installed version of outlook please follow the steps below:
1 – Open Outlook and go to the “Calendar” view by clicking on the “Calendar” icon located at the bottom left corner of the Outlook window.
2 – In the Calendar view, locate the left-hand side panel. You should see a section called “My Calendars” or “Calendar” with a list of your existing calendars.
3 – To add a new calendar, right click “My Calendars” or “Calendar.” This will open a dropdown menu with different options.
4 – From the dropdown menu, select the desired option to add the calendar. Here are a few common options:
Create a New Calendar: This option allows you to create a new calendar from scratch. You can give it a name and customize the settings as per your requirements.
From Address Book: This option allows you to add a calendar shared with you by someone in your address book. You will need to search for the person’s name or email address and select their calendar.
From Internet: This option allows you to add a calendar from an external source, such as a public holiday calendar or a sports team schedule. You may need to provide the URL or the iCal file link for the calendar.
5 – Depending on the option you choose, follow the prompts and provide the necessary details or search for the calendar you want to add.
6 – Once you have selected or created the calendar, it will appear in the “My Calendars” or “Calendar” section of the left-hand side panel.
You can repeat these steps to add multiple calendars to your Outlook. Each added calendar will be displayed separately, and you can toggle their visibility on or off as per your preference.
Alternatively If you are using the Web version of outlook here are the steps need to follow:
1 – To add a shared mailbox calendar to the web version of Outlook, follow these steps:
2 – Open a web browser and go to the Outlook website (https://outlook.office.com).
3 – Log in to your Outlook account using your credentials.
4 – Once you’re logged in, click on the “Calendar” icon located at the bottom left corner of the Outlook window. This will open the Calendar view.
5 – In the Calendar view, locate the left-hand side panel and find the “Add calendar” option. It is represented by a plus (+) sign.
6 – Click on the “Add calendar” option, and a dropdown menu will appear.
7 – From the dropdown menu, select “From directory.”
8 – In the search bar, type the name or email address of the shared mailbox whose calendar you want to add. Outlook will display matching results.
9 – Locate the correct shared mailbox from the search results and click on it.
After clicking on the shared mailbox, the shared mailbox calendar will be added to your Calendar view, and you will be able to see and manage events and appointments in that calendar.
You can repeat the above steps to add multiple shared mailbox calendars to your Outlook web version if needed.